Archivist at Zambia National Commercial Bank

Zambia National Commercial Bank Plc (Zanaco) is inviting applications from suitably qualified and experienced individuals for the following jobs aimed at contributing to the Bank’s strategic vision, in the Operations Division under the Facilities & Premises Department to be based at Head Office for a fixed term period of 36 Months: –

ARCHIVIST (X1)

To effectively manage the Central Archives of the Bank by ensuring prompt and effective archival

services are provided across the Bank; Responsible for setting up and centrally monitoring

operations of all Archiving functions across the whole Bank.

JOB PURPOSE

Under the supervision of the Facilities Management Senior Specialist the following are among the job key responsibilities: –

• Organize archival records and develop classification systems to facilitate physical and electronic access to archival documents using the Electronic Document Management System (eDMS).
• Appraise, edit, and direct safekeeping of permanent records and historically valuable documents.
• Co-ordinate and manage relationships with Vendors and other Key Stakeholders.
• Managing and supervising support staff at the Archives Center.
• Advising on the ongoing organization and storage of material in order to encourage organizations to plan for the future in with the Bank’s strategy of going paperless.
• Facilitate timely disposal of aged records.
• Ensuring proper archiving, retrieval as well as destruction of bank records as per Archives and Retention policy manual.
• Liaising with the Business and depositors of archives, both internal and external to the organization.
• Imaging and capturing of KYC, HR and other records on the eDMS systems.
• Arranging orientation, talks and visits; producing coaching materials of best practice of record management eDMS.
• Ensure compliance to health and safety standards at the central Archive center in line with the occupation health and safety policy.
• Facilitate training sessions for eDMS champions across the branch network.
• Ensure that the Archiving Department is functioning well.
• Provide input to the departmental budget with regards to activities related to Archiving and records management.
• Any other responsibilities or tasks as maybe assigned by management.

INTERNAL/EXTERNAL CONTACT

·         External:     Outsourced Vendors

• Internal:     All Divisions

QUALIFICATIONS AND EXPERIENCE

• Grade 12 Credit or above mandatory in Mathematics and English and any other three subjects

• Degree in Library & Information Studies, Business Administration or any related field

• At least 2 years records management experience

• Thorough knowledge of local regulatory requirements.

• Previous hands on experience of electronic archiving software will be strong advantage

JOB CORE COMPETENCIES

• Excellent verbal and written communication skills

• Self-Management skills

• Team work

• Attention to detail

• Good communicator

• Interpersonal skills

• Leadership skills

• Planning and organizing skills

• Drive for Results

• Customer Service orientation

.