Supervisor Internal Audit at Zambia Airways

I. POSITION INFORMATION
POSITION TITLE: SUPERVISOR INTERNAL AUDIT
JOB GRADE: ZA3
REPORTS TO (TITLE): MANAGER INTERNAL AUDIT & COMPLIANCE, QMS & SMS
LOCATION: LUSAKA HQ
DIVISION/SECTION: INTERNAL AUDIT
DIRECT REPORTS: TBA

II. JOB SUMMARY:

Under the direct supervision of the Manager Internal Audit & Compliance, The Supervisor Internal Audit will be responsible for planning, directing and supervising that an independent system-wide internal system audit is conducted to review and evaluate the existence and effectiveness of the relevant control systems.

III. KEY DUTIES & RESPONSIBILITIES:

• Develops and recommends plans, policies and objectives management audit, financial audit, quality audit, facility and property audit and security functions audit;
• Assists all members of Management in the effective discharge of their responsibilities by furnishing them with analyses, appraisals, recommendations and pertinent comments concerning activities reviewed;
• Reviews on a regular basis that the control systems throughout the organization are adequate;
• Document, evaluate and test systems and controls of audit clients to determine their adequacy and effectiveness;
• Ensures systems and controls comply with policies and procedures, accomplishment of management’s objectives, reliability and integrity of information, economical use of resources and safeguarding of assets;
• Provides service to the Company through developing and supervising continuous program of compliance, financial, IT, performance and/or fraud audit in areas of assignment;
• Responsible to ongoing analysis of various data from different information sources and systems and identifies exceptions and recommending them for prioritization;
• Plans, directs and supervises that an independent system-wide internal system auditing is conducted to review and evaluate the existence and effectiveness of the relevant control system on performance and operation, Finance, Company facility, property and security;
• Reviews and recommends action on system-wide procedural changes originated by operational and supportive Departments involving operation, financial activities, work methods, systems and procedures;
• Reviews and audits that all properties of the Company are registered and physically exist and that an effective system exists for control of the Company property;
• Develops and recommends plans, policies, procedures and objectives for performance, operational, financial, IT, facility and property audit and security system audit;
• Ensure the planned IMS are developed, properly implemented and controlled;
• Monitor and measure the IMS to see its effectiveness and efficiency through continuous internal audits;
• Initiate management review of the performance of IMS at defined interval;
• Provides internal evaluations on quality assurance departments of the airline and provide constructive comments (on their systems, process and staffing) to strengthen quality assurance activities in the whole spectrum of the airline activities;
• Controls the proper and timely implementation of measures intended for rectifying problems identified in internal or external audit reports submitted to the Board;
• Reviews the existence of relevant standards to control economic and effective utilization of the Company resources and evaluates performance as per such standards;
• Recommends effective policy, procedures and systems with the view of minimizing embezzlement of the Company fund at all locations;
• Investigates and reports fraudulent issues & areas susceptible for corruption regarding the various activities of the Company;
• Reviews the reliability and integrity of financial and operating information systems;
• Keeps in safe custody all and any information or documents obtained in the course of carrying out its duties and utilize such information and document only in connection with its duties;
• Reviews and recommends management policy and procedures and audits their implementation;
• Co-ordinates the work of subordinates with that of the Company’s retained public accountants (Audit Service Corporation) to avoid duplication of effort and to ensure complete audit coverage throughout the Company;
• Directs an independent internal audit on all Company facilities and financial records;
• Provides internal evaluations on quality assurance departments of the airline and provide constructive comments (on their systems, process and staffing) to strengthen quality assurance activities in the whole spectrum of the airline activities;
• Recommends effective policy, procedures and systems with the view of minimizing embezzlement of the Company fund at all locations;
• Reviews the internal control systems of the Company, identifies and reports on weaknesses in control systems employed or ineffectiveness or non-compliance with policies and procedures and notifies all concerned;
• Reviews requested and proposed changes on systems, policies, procedures and working methods to evaluate impact on effectiveness of control systems;
• Conducts special audit investigation as directed by the Management, the Board or upon its own initiative;
• Develops procedures for monitoring and evaluating of effective implementation of policies and procedures;
• Consults with the management at all levels of facilities the implementation of approved audit report recommendation;
• Audits existence of clear, valid and reliable document management systems and policy.
• Consults management to enhance preventive control measures and implementation of approved audit report recommendations;
• Prepares Quarterly and Annual Action Plan intended to audit financial and related performance parameters of the Company and submits for Board approval;
• Performs other special assignments that may be given from time to time by the Chief Executive Officer;
• Perform all other related duties that may be assigned from time to time by the Supervisor

IV. QUALIFICATIONS AND EXPERIENCE:

• Minimum of bachelor’s degree in Accounting, Finance or any relevant field of studies
• Minimum of 5 years of experience in airlines audit or related areas with at least 2 years’ management experience as Supervisor or equivalent level
• Professional Membership to relevant professional bodies is essential

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