Accountant at Zambia Airways

I. POSITION INFORMATION
POSITION TITLE: ACCOUNTANT
JOB GRADE: ZA6
REPORTS TO (TITLE): SUPERVISOR FINANCE
LOCATION: LUSAKA
DIVISION/SECTION: FINANCE
DIRECT REPORTS: TBA

II. JOB SUMMARY:

Processes all type of payments including for services, contracts, purchases, medical bills, and insurance and salary checks. Checks accuracy and authenticity of payment documents; receives posting memos, classifies them by accounts and customer codes. Maintains proper filing for uncollected debts and other records of transactions; controls sub-ledgers and analysis of accounts related to all above-mentioned transactions; Processes sales reports and reconciliation of bank statements; audits Travel Agents Sales reports and passenger tickets/MCOs/Excess Baggage in accordance with published fares/SP fares and IATA rules and regulation, Controls the availability of accountable forms, distributes them to all Zambia Ticket Offices based on approved requisition forms, posts issued accountable forms to the system. Prorates Domestic and International AWBs and raises AANs. Audits International Freight agent reports and ensures that each freight agent report is accompanied with all required documents. Passes charges to the appropriate department and work orders after auditing AWBs document for company material shipment (COMAT)Processes & handles properly activities related to Property & Equipment, company & customer work orders.

III. KEY DUTIES & RESPONSIBILITIES:

• After checking accuracy of amount, limits of approval and authenticity of documents, processes all payment documents received from various locations.
• Ensures that all transactions are recorded in the sub-ledgers accurately and maintained per accounting procedure.
• Produces and controls sub-ledgers and analysis of accounts as per the procedure.
• Reviews statements of accounts of ZAMBIA AIRWAYS customers whenever received, advises status and initiates correspondence whenever situations demand.
• Handles subsidiary ledgers of all types of Deductions including taxes.
• Handles reversal of overtime charges with respect to overtime work performed by borrowed manpower to the Cost Centers that benefited from the overtime man-hours in the related activity month.
• Balances the subsidiary ledgers with General Ledger and clears wrong entries and
  follows-up for proper recording.
• After ascertaining the correctness of all necessary payment authority documents,
  processes payroll transactions made by other units and other payments in lieu of all local Purchases (Local Vendors’), Medical Bills, invoices of Insurance, Civil Aviation
  Authorities and Vendors.
• Processes Sales Report; reconciles Bank statement; follows-up Bank Statement from the area and updates customer statement of account.
• Upon receipt of duly approved credit agreement and checking the correctness of supporting documents, creates customer codes in AR system, classifies credit transactions by location, type of customers, by account and by customer code.
• Assists to vouch debtors’ statement of accounts, identifies unpaid claims and filing of unpaid or paid transactions for future reference.
• Checks receipts of all coupons registered on the sales report and ensure the correctness of value of each coupon indicated on the sales report.
• Makes sure that reissued coupons are forwarded along with audit coupons and the
  additional cash against the reissued tickets is collected and deposited.
• Hands-over the processed sales report to the file clerk daily after verifying its correctness.
• Releases cost center statements quarterly to area offices and follows-up settlements in coordination with the Lead Accountant.
• Assists the lead accountant in correcting the monthly exception report and adjustment of any irregular balance or account before processing the final off-line reports.
• Keeps records for daily receipt and processed FARs, assigns batch numbers for processed sales reports and passes to data entry operator.
• Delivers posting memos to the concerned units and balances against CPATA off-line reports.
• Handles clearances of AAN and other correspondences to his/her areas.
• Processes acquisitions of fixed assets.
• Introduces new work orders for accounts of Work-In-Progress (Accident), prepares cost breakdown for accounts and maintains log – books for accounts of Work-in Progress and Work-in- Progress (Accident).
• Maintains and controls monthly analysis for account of Customer Work.
• Handles cafeteria sales report, in-flight sales report, medical refund, Laundry Charges and Printing material requisitions.
• Checks overtime approvals against timecards and attendance records; posts lost time, sick leave, vacation and timecards on related attendance, batches and authorizes same after data entry.
• Files all documents in relation to his/her activities.
• Adheres consistently to the airline safety and security policy and procedures through identification and mitigation of operational hazards and related safety & security risks and implements all precautionary actions / measures / processes; conduct work activity safety planning before work begins, during the actual work as conditions change, debriefing and hand over activities at the end of the work and shifting to other work when emergent work is encountered; make safety a priority and participate in safety briefings and meetings and take part in implementing safety initiatives, regularly perform safety inspections of work activities, facilities, equipment and vehicles and immediately quit and report to supervisors/co-workers/concerned safety office if unanticipated hazardous or unsafe conditions are encountered.
• As Zambia Airways Brand Ambassador, you are responsible to promote and adhere to the Brand Guidelines.
• Perform all other related duties that may be assigned from time to time by the Supervisor.

IV. QUALIFICATIONS AND EXPERIENCE:

• Minimum of BA Degree or equivalent in Accounting/Accounting & Finance/Accounting Information System or related field of studies with a Minimum of 3 years of experience in Airways or related areas

.