Administrative Assistant

ZAMBEZI RIVER AUTHORITY

EMPLOYMENT OPPORTUNITIES

The Authority is seeking highly motivated, suitably qualified and experienced Zambian nationals to fill the following positions under the Corporate Services and Finance Departments, respectively, to be based at Kariba Office, Zimbabwe:

Administrative Assistant – Kariba

1. ADMINISTRATIVE ASSISTANT

JOB PURPOSE

To provide and undertake all support services and administrative duties in order to facilitate effective and efficient provision of corporate support and administrative services at Kariba.

Under the supervision of the Human Resource and Administration Officer – Kariba, the Administrative Assistant — Kariba will carry out the following Key Responsibilities:

• Assist the superior in preparing employee salary schedules in order to ensure timely processing of the payroll;
• Make accomrnodation bookings for Authority Officials, organize venues and catering services for all meetings held at Kariba Office;
• Verify invoices for accommodation bookings and catering services before submission to the Finance Department for purposes of effecting such payments;
• Process and maintain leave records for employees;
• Compile Leave Status Reports and submit same to the superior;
• Attend to employees regarding applications for leave and salary advances by checking and / or assisting them complete the said forms as laid down;
• Verify employee leave records in order to ensure that applications are within acceptable limits and according to their entitlernents before submitting same to the superior and updating employee service records when necessary;
• Process correspondence for Human Resource and Administration functions;
• Supervise Messengers and General Workers on a day to day basis in order to ensure that the said employees effectively and efficiently execute their duties;
• Ensure that effective and efficient support services are provided to all employees;
• Ensure that offices and surroundings of the Office Administration Block are kept clean at all times;
• Participate in undertaking inventory of office furniture and equipment;
• Maintain adequate stock Of beverages for all meetings held at the Office Administration Block, Kariba and other venues in Kariba; and
• Organise venues and catering for all meetings held at the Office
• Administration Block and ensure quality standards.

QUALIFICATIONS AND EXPERIENCE

• Grade Twelve (12) Certificate with 5 ‘O’ Levels with Credits or better
• Diploma in Business Administration or Business Management or equivalent
• Advanced Computer Skills in Microsoft Office
• Two (2) years relevant minimum experience

OTHER ATTRIBUTES

• Leadership
• Results Oriented
• Teamwork
• Customer focus
• Effective Communication
• Innovation

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