Project Manager

Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year and visiting facilities across 4 provinces on a regular basis. Build It International is an NGO creating opportunities for young people and their communities through building skills training, work experience and essential community building projects.

UP Zambia in partnership with Build It International is embarking on a newly funded, three-year EU project

supporting juveniles in conflict with the law to successfully reintegrate into society through vocational skills training and holistic wellness programmes.

Role:

We are now seeking a Project Manager to manage the successful delivery of the Rise Again project. The project manager will be responsible for ensuring all activities are carried out according to the implementation plan on time, within budget, and in accordance with the project targets and quality expectations.

Key Areas of Responsibility:

1. Project Management

• Lead on the successful implementation of all EU project deliverables.
• Develop and manage the implementation timetable for the project. Ensure that further detailed work plans are in accordance with the overall implementation plan are developed and actioned by team members.
• Ensure delivery of project targets to a high quality and within the contracted time frame and budget.
• Ensure that monitoring and evaluation of the project takes place in line with contract requirements as well as internal requirements
• Document good practice, as well as lessons, learnt and ensure this is communicated to all team members throughout the project implementation period.
• Ensure quality and timely reporting of the project in line with EU requirements. To include interim reports as well as the final project report.
• Work closely with Finance and Procurement team members to support project delivery.
• Ensure the wider team understands the regulations and conditions of the EU funding, as well as the core objectives of the project.
• Work with the Country Director’s of UP Zambia and BII Zambia to implement delivery of the project’s events.
• Manage external stakeholders and experts to deliver the project to the highest standard.

2. Communications

• Develop and oversee implementation of project visibility and communication strategies, ensuring that these are cost effective and cover the requirements of the contract.
• Prepare summaries of events and reports to use in press and website materials.
• Ensure sufficient and appropriate marketing materials for the project are produced, adhering the EU’s visibility requirements.

3. Staff Management

• Assist with project staff recruitment, leave planning and performance management.
• Organise and supervise the project team.
• Develop staff capacity where required.

4. Financial Management

• Work closely with Finance to manage payment requests.
• Work closely with Finance to ensure responsible use of project funds in line with UP Zambia and BII policies and procedures.
• Monitor expenditure against budget lines to ensure expenditure is within budget, and ensure funds are properly utilized to meet project objects.
• Work with procurement to ensure a good understand of EU’s procurement policies and requirements.
• Line Management: Country Director, UP Zambia; Country Director BII Zambia

Other Key Relationships

• Project Accountant
• Training Coordinator
• BII Head of Finance
• Director of Social Work

Skills and Experience:

• Minimum of 3 years of experience of project management and coordinating projects.
• Experience of managing EU projects is highly desirable
• A degree in a relevant field is an advantage
• Competent computer skills in MS Office
• Experience with QuickBooks is an advantage
• The ability to communicate effectively with internal and external stakeholders
• The ability to self manage own workload and anticipate priorities
• Proven experience of managing a team
• Experience in managing and developing a communications strategy
• An approachable style of working with others to achieve successful outcomes
• Fluent in English, local languages fluency is an advantage
• Preparedness to work outside normal working hours when required
• A valid drivers license

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