Human Capital Associate

Responsibilities

HR Outsourcing

• Oversee the recruitment of staff for clients (sourcing, screening, shortlisting, scheduling of interviews etc.);
• Conduct site visits to manage client relationships on a weekly basis;
• Query and grievance management of outsourced staff;
• Input, handling and filing of all client and staff data with accuracy and confidentiality;
• Prepare necessary statutory documentation and send it to senior staff member to review and approval;
• Ensure that staff pre-employment requirements are met (reference checks, medicals, police certification);
• Monitor working standards and health and safety of staff;
• Assist the manager to prepare and maintain reports related to specific HR projects;
• Conduct other administrative duties for the outsourcing department;
• Support the department by preparing the following for existing and new clients;
  • Drafting contracts of employment
  • Explaining the employee handbook
  • First Day Induction (On Boarding)
  • Supporting the performance management process
  • Drafting job descriptions
  • Exit Interview Process

Finance

• Prepare and manage client invoices on a monthly basis;


• Accurately prepare reports on a monthly basis;


• Assist in reconciliation of client statements;


• Collaborate in the preparation of payroll for outsourced clients;


• Evaluate all expense reimbursements submitted by employees;


• Collaborate with the Manager and ensure effective administration of department.

Educational Qualifications

Minimum requirement of a Bachelor’s Degree in Human Resource with 2 years’ experience in finance;

OR

CIMA; ZICA Licentiate level; ACCA Level 2 or Degree in Finance with 2 years’ experience in human resource administration.

Personal Competencies/Skills

• Must be a registered member of ZIHRM and/or ZICA


• Ability to plan, multi-task and manage time effectively


• Excellent communication and leadership skills


• Must be skilled in delivering presentations


• Must be highly organised


• Should be able to communicate and relate with different levels of management and cultures.


• Strong MS Office skills (Word, Spreadsheets, Presentations)


• Strong report writing and record keeping ability


• Trustworthy and extremely professional

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