Human Resource/Admin Officer at Synite Quarries (Z) Ltd

The functions shall include but not limited to the following:

1. Employee Relations:

• Coordinate the development of Human Resources policies for the organization with regard to employee relations;
• Creation and Maintenance of Personal files and other employee related data base
• Partner with management to communicate Human Resources policies, procedures, programs, and laws;
• Management of personal transactions such as leave days, overtime  and advances
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
• Participate in the conduct of investigations when employee complaints or concerns arise;
• Advise managers and supervisors about the steps in the progressive discipline system of the company. Counsel managers on employment issues;
• Comply with all existing government  and labor legal and government reporting requirements and maintain minimal company exposure to lawsuits;
• Protect the interests of employees and the organization in accordance with company Human Resources policies and governmental laws and regulations.
• Setting up  and Conduction disciplinary policies and procedures
• Prepare and analyse reports that are necessary to carry out  the functions of HR

2. General Office Operations

• Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations;
• Supervise the work of in-house cleaners to ensure that the office and guest house are kept clean and pleasant at all times;
• Organize, assign and supervise the work of administrative support staff;
• Oversee the management of office supplies and stationery and ensure replenishment;
• Ensure that administrative office procedures and established standards are adhered to and maintained in all aspects of work;
• Arrange for any maintenance work that needs to be carried out in the office;
• Ensure comprehensive general risk insurance is taken and claims are handled as appropriate by the agencies for  company assets
• Ensure efficient service provision for in-house meetings by the administrative support staff

Key Qualifications and Experience required:

• A  Degree in Human Resource Management, Public Administration, Administration or equivalent degree from a recognized University/Institution;
• Must be a member of The Zambia  Institute of Human Resource Management.
• Minimum of 4 years’ experience in HR and Administration;
• Training in employment law, compensation, organizational planning, employee relations, safety, training, and labor relations;
• Should be able to work independently in a diverse environment;
• Strong understanding of and the ability to interpret and action labor laws.
• Analytical, excellent data management ability;
• Evidence of the practice of a high level of confidentiality;
• Intelligent, motivated self-starter with strong interpersonal skills and work ethic

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