Administrative Intern – Procurement

Preferred start – date 1st  February, 2019
Length of contract 6 months
Reports to – Administration and Procurement  Assistant Coordinator

Monthly intern Allowance – K2,000

KEY PRIORITIES

The Procurement and Administration Coordinator responsibilities include strategizing to find cost- effective deals and suppliers and as listed below.

System Strengthening and Processes

• Devise and use fruitful sourcing strategies.
• Discover profitable suppliers and initiate business and organization partnerships.
• Negotiate with external vendors to secure advantageous terms.
• Finalize purchase details of orders and deliveries.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
• Control spend and build a culture of long-term saving on procurement costs

Administration Management & Coordination

• Process purchase requisitions / orders within purchasing authority
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships.
• Prepare and maintain purchasing records, reports and price lists.
• Assist in the development of specifications for equipment, materials, and services to be purchased.
• Administer contract performance, including delivery, receipt, warranty, damages and insurance

Other

• Other duties as required.
• You may occasionally be required to work on weekends and/or public holidays, for which time off in lieu will be granted.

Experience and skills

Essential

The Administration intern should have the following skill sets:

• communication, active listening and learning, reading comprehension, Coordination, judgment and decision making, organization, time management, writing, service orientation, negotiation, and very good with numbers.
• No prior work experience is required but it’ll be considered an advantage’

Desirable

• Diploma in procurement and supply (CIPS level 4), Diploma in Business Administration or any other related qualification.

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