Distribution Officer (Food Crisis) – Temporal at Plan International Zambia

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

We are looking for experienced, vibrant and self-starters to fill the following Emergency Response Positions in Central Province:

DISTRIBUTION OFFICER (Food Crisis) – Temporal Position (Central Province -X1)

 Position Description:

The Distribution Officer will Report directly to the Emergency Response Manager for Emergency Response and will Line manage the Distribution Volunteers. This position will work in coordination with other humanitarian actors and the government, conduct field assessments in order to identify future sites and possible beneficiaries, taking into account different barriers and vulnerabilities (including people living with disabilities) to food access;

 Responsibilities:

• In collaboration with the other Sector Coordinators, coordinates all distributions in the Response area
• Checking at delivery point, working closely with the logistics & warehouse team.
• Ensure quality and quantity checks prior to acceptance of products from vendors / warehouse
• Ensure Strong collaboration with the logistics team (Logistics & Procurement Officer & Warehouse Officer) to ensure the timely development and implementation of a procurement plan and work with the administration team to obtain necessary invoices (materials, costs) for the purchase of School Feeding commodities;
• Ensure strong communication and collaboration with DMMU regarding the delivery of food commodities for distribution and ensure timely delivery & oversee storage, ensure quality
• Support Distribution Support Services (beneficiary feedback ) to install the community feedback mechanism
• Ensure proper documentation of distribution processes is upheld, i.e. distribution plans, beneficiary lists, cash / food requisition, distribution reports, as well as waybill with proper filling system and able working with all stakeholders

• Works with trustworthiness and integrity and has a clear commitment to Plan’s core value and humanitarian principles.
• Ensure that distribution shows the organisation value i.e. gender sensitiveness and child protection aspect.

Experience and Qualifications

• Experience in registering beneficiaries and commodities distribution.
• Experience in project implementation, monitoring, evaluation and report writing useful.
• Good in communication, interpersonal skills and cross-cultural sensitivity.
• Effective in written and oral communication; able to speak and write with a high standard of English and Local Language.
• Experience working in an office environment and able to use a computer (word for windows, excel software) and email is essential.
• Bachelor’s degree or Diploma in Purchasing and Supply, logistics or development-related field with experience in community development.
• Knowledge on warehouse mechanism and documentation (preferable)
• Negotiation skill in dealing with other stakeholder within organisation as well as outside organisation such as Plan partners, local authority, military etc. (required)

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