Finance Officer at Plan International

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

We are looking for experienced, innovative, motivated, self-starter individuals to fill the following position:

Finance Officer – Mantapala Refugee Settlement, Luapula Province

Position Description:

The Finance Officer’s main role is to capture all accounting transactions in Plan systems and provide all necessary financial information and support of the Emergency Response Program. The incumbent works within the set framework and refers all decisions to the ERM. This position is a support position that enables the Programs in the Emergency Response to achieve their results by providing necessary finance and administration support.

Responsibilities:

• Ensure budget lines are reasonably funded before passing entries.
• Perform detailed analytical review of project budget and expenditure by effectively using SAP system  and coordinate explanation of variances
• Ensure timely preparation of monthly /quarterly/yearly project reports and submit for review as per Grant reporting requirement.
• Provide technical support to project  staff on project management and reporting
• Assist with relevant information during both internal and external audits
• Track and ensure compliance to Donor rules and regulations
• Identify key risks within your area of operation and put in appropriate control measures to manage them.
• Work with Program and Business Development  teams to ensure that budges are properly implemented and help with any budget re-alignments that may arise
• Undertake Field project monitoring visits and offer financial support where necessary
• File all payment vouchers, journals and receipts sequentially and keep them secure.
• Must demonstrate awareness and sensitivity to gender and diversity

Qualifications

• A Higher National Diploma in Accounting
• Degree in Accounting or equivalent qualification will be an added advantage
• 2-3 years’ experience in a similar role in an NGO environment
• Well versed in computerized accounting applications
• Excellent Communication Skills
• Ability to take charge of the accounting functions in and Emergency set up.
• Analytical skills
• Knowledgeable in International Financial Reporting Standards
• Knowledge of the Grant funding rules and regulations
• Good interpersonal skills

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