Finance Officer

Organisation Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 75 countries. Safeguarding children and young people is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building Programs focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has Program Areas in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Finance Officer – (1) –LUSAKA

Position Description

The position is responsible for timely accurate capturing of funds transfer from international headquarters and national offices and the disbursement of various payments including payroll maintenance to create a system that can track all allocation of funds.

Key areas of responsibility include:

• Timely preparation of cheques based on complete and accurately coded and approved payment packages.
• Timely & accurate processing of online payments based on complete & approved payment packages
• Preparation of journal entries to record correct financial records and processing in GL
• Preparations of inter company charges and pass to relevant offices timely
• Preparation of advance reconciliations
• Timely processing of PU operational funds as per Cash forecasts
• Capture accurately the operational funds from IH and National Offices
• Ensure that only forecasted payments are processed
• Comply with the target balance requirement
• Maintenance of payroll data base
• Timely remittance of statutory contributions.
• File all payment vouchers, journals and receipts sequentially and keep them secure.
• Pass relevant monthly/ quarterly journals.
• Help prepare and submit Year end schedules and documentation

Individual Specifications Include:

• Higher National Diploma in Accounting
• Degree in Accounting or equivalent qualification will be an added advantage
• 2 – 3 Years’ experience in a similar role in an NGO environment
• Knowledge of SAP systems
• Proficient in computer skills and use of relevant accounting packages

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