Finance and Operations Assistant

The Finance and Operations  Assistant gives support to the Finance and Operations Manager in the financial and operational functions of the Private Enterprise Program Zambia.

Budgeting and Forecasting

•  Offer support to the finance and operations manager in collating information to be included in the monthly, quarterly and annual expense budgets

Accounting

• Prepare disbursement vouchers and ensure that all support documents are attached.
• Maintain financial records , making sure that financial records are properly filed according to Nathan Associates London
• Carry out petty cash checks and reconciliations under the custodianship of the administrative assistant officer
• Reconciliation of all suppliers invoices and updating of the creditors account
• Monitor, analyse and reconcile staff advance accounts and make sure they are accounted for when they fall due.
• Perform duties required as Bank Agent
• Assist  the Finance and Operations manager prepare for annual audit

Financial Reporting

• Support the finance and Operations Manager in updating and generating  monthly Financial Expense Reports
• Scanning of all monthly payment vouchers and supporting documents to upload on drop box

Human Resources

• Update the leave tracker
• File all human resource related documents on individual staff files.

Buildings, vehicles and office supplies

• Support the Finance and Operations Manager in updating the fixed asset register and ensuring that all assets are duly labelled
• Ensure that all vehicle log books are up to date
• Assist with monitoring motor vehicle maintenance
• Monitor fuel account against actual receipts submitted.

Qualifications and Experience/Requirements

•  Degree in Accountancy, ACCA II, CIMA II, ZICA/CA II or equivalent.
• Affiliate of ZICA, technician or licentiate and minimum of 2 years work experience.
• Minimum 2 years’ experience supporting UKAID/DFID-funded projects in an accountancy/finance role
• Demonstrated understanding of applicable finance-related DFID contracting regulations
• Experience working with international organizations or NGOs is an advantage
• Fluent in English – written and spoken
• Excellent computer skills – MS office (MS Word, Excel, PowerPoint, Outlook) and internet

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