Administrative Assistant

The Administrative Assistant provides back office support to ensure the efficiency and smooth running of the PEPZ office.

Reception duties

• Answer the telephone and take messages or refer callers to others
• Receive and act as first point of contact for visitors.
• Manage correspondence and respond to general information requests

Organisational Support

• Plan Senior Management Team meeting and take and disseminate  minutes
• Act as Personal Assistant to Team Leader and Deputy Team leader
• Make hotel and flight reservations, airport transfers, and arrange local transport.
• Manage photocopying, printing and document binding
• Arrange and book external meeting venues.

Office Management

• Manage  the maintenance of office equipment
• Order office supplies manage stock levels and research new deals and suppliers.
• Manage drivers’ schedules and allocation of vehicles
• Manage project petty cash float
• Manage cleaning and maintenance staff to ensure that the office is kept clean and safe.

Qualifications and Experience

• Diploma in Business Administration or any business-related course. A Degree will be an added advantage;
• At least 3 years’ experience of Administrative work in a similar position;
• Must be proficient in Microsoft office, Excel, Word and Power point are a MUST;
• Proven track record of progressive administrative work.
• Excellent planning and organising skills

.