Assistant Finance Manager

Job Title: Assistant Finance Manager

Responsible to: Finance Manager

Work Place: Corporate Office

Scope and General Purpose:

Your main functions are Finance Management for Finance office, Logistical support to Group of Companies and Administration of finance and accounts Office and their coordination

Liaises with:

Accounts Department

Qualifications and Personal Attributes

• Minimum of a Bachelors’ degree in Accounting, ACCA, CIMA/Finance related field or any equivalent combination of education and experience sufficient to perform job duties may be considered.
• A good understanding of the hospitality industry business.
• A working experience in commercial environment
• Good appreciation of tax and other statutory requirements
• Spreadsheet and Accounting software familiarization
• Demonstrable ability in Admin and Logistics support
• Ability to use vested authority to ensure  respect and produce result
• Track record of consistent competence and integrity
• Logical reasoning and problem solving skills
• Team player, loyalty and sincerity to the business
• Independent worker with little need for supervision

Main Duties:

The Assistant Finance Manager will be responsible and accountable for all finance and accounts related matters; this includes but is not limited to the following areas:

A. FINANCE

• Maintain complete double entry accounting system covering General Ledger and the required subsidiary ledgers of receivables, payables, inventory, cashbook, reporting, ordering etc
• Above to be done within the framework of the Group’s accounting structures such as software, chart of account (COA), policies and procedures
• To ensure compliance with the Group’s policies and procedures as applicable to all  areas of the business
• To provide reports to management in order to meet statutory and operating needs
• Understand, apply and comply with National Tax requirements including documentations, procedures, deductions, payments and declarations
• Understand the business of the Group, the specifics of the contract with clients and the accounting/reporting requirements emanating from that
• To ensure all accounting services such as payroll, petty cash and necessary fillings are done.
• To be the custodian of value books (cheques, invoices, receipts etc).
• To work with Group Finance Manager to manage liquidity, banking relationship and borrowing and investment activities.
• To oversee the capital expenditure process and ensure proper accounting and control over fixed assets.
• To be a one stop shop for Group Level finance staff in advancing the objectives of their respective roles including Management Accounting and Audit
• Be the critical element in the local control of costs
• Be the local custodian of general financial control
• Be the focal person at country level for the implementation of the “billing and collection” timelines
• Manage Insurance of Assets hand in hand with COO within the frame work of guidance provided by Group Finance
• Compliance with the monthly accounting cut off and period end closure procedures
• Ensure the conduct of statutory Audit  within required timelines
• Assist and sit in for the Finance Manager
• Provide back up to other Finance Staff based on other units
• Assist in formulation of Business Strategy.
• Report finance and accounts as per Requirements of treasury, management accounting, materials audit, financial control and administration demands
• Monthly and periodic tax, national insurance and other statutory requirements
• Other suitable reports including decision making as required by local management
• Implement the corporate risk management and internal control procedure
• Setting and monitoring standards and prepare budgets
• Variance analysis
• Conduct fixed cost and breakeven point analysis
• Conduct timely business performance appraisal and gap analysis

B. LOGISTICS

• Work closely with the COO, General Managers and Purchasing Officers to maintain an effective and efficient supply chain.
• Take part in the supplier selection process to ensure value for money in pricing, delivery, payment terms, specification and contract management amongst others.
• Take part in the crack down on materials build up that occur on project sites.
• Perform any other reasonable tasks that may be requested by superior from time to time.

ACCOUNTABILITIES

What you are accountable for achieving

KEY MEASURES

How will you be measured

Finance and Administration targets

• Tax  and other statutory compliance
• Meeting client agreed accounting information request
• Successful implementation of the “billing and collection” timelines
• Timely monthly accounting cut off, closure, reporting and  other reporting requirements
• Effectiveness in controlling cost and saving resources
• Timely prompting of head office finance for due interventions
• Demonstrating good understanding of the business timelines
• Good Team work with Finance Team
• Good working relationship with Operations team (Group of Companies)
• Good balance amongst inventory, creditor and profitability levels
• Good coordination and working relationship with Head Office staff and other Country staff who transit.

Other Duties

Training of staff – Each Mika Hotels Manager will ensure continuous training is carried out on all staff who report to you. This is in line with the overall objectives of Mika Hotels. All training must be documented.
Each Mika Hotels Manager will ensure with the help of the accounts officers that all Mika Hotels accounts are produced on schedule and send to the approved recipients.

Each Mika Hotels Manager will ensure that all Mika Hotels health and safety policies and procedures are adhered to within your area of operations.

Each Mika Hotels Manager assist the Marketing/Business Development Manager in getting new business & maintaining existing contracts
Each Mika Hotels Manager will ensure that all Mika Hotels Human Resources policies and procedures are adhered to within your area of operation

Public Relations – each Mika Hotels Manager is responsible for Mika Hotels public relations with the clients, client’s employees, visitors, suppliers, subcontractors and investors. Mika Hotels is desirous to maintain a good relationship with its employees and this also needs to be taken into account. Support in all these functions is provided by Mika Hotels employees.

IT Management – Mika Hotels has invested in IT for all its projects and we have various IT employees to maintain the equipment. Each Mika Hotels Manager must oversee the IT in his department and ensure it follows IT policies and procedures at all times.

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