Contracts Officer at Lubambe Copper Mine

Lubambe Copper Mine is located within the Greater Konkola Area of the Zambian Copperbelt and consists of a large – scale mining license covering an area of approximately 240 square kilometres. The mine is a modern, world class facility with fully mechanized underground operations.

Lubambe Copper Mines is owned by EMR Capital of Australia (80%) and ZCCM – Investments Holdings (20%).

The Mine is currently in a ramp up stage and will ultimately produce 45, 000 tonnes of contained copper and will employ approximately 1,500 people. The Plant infrastructure consists of a Concentrator plant, a laboratory and underground infrastructure. The Concentrator incorporates crushing, milling, flotation and filtration. The design capacity is 2.5 MTPA of ore at an average mill grade of 2.3% copper, yielding 45,000 tonnes of contained copper in concentrate to be sold to smelter in Zambia.

To support this vision, Lubambe Copper Mine seeks to employ experienced and qualified individuals in the  following position:

CONTRACTS OFFICER(x1)

This position reports to the Contracts Superintendent

Purpose of this position

To be responsible for the negotiation, administration, and termination of prime contracts, subcontracts, and cooperative agreements and works closely with the Executive Committee and Senior Officers. The Contracts Officer will be required to analyse and coordinate the administrative, technical and commercial aspects of the Tendering and Contract process. Also to actively oversee the efficient and compliant generation

Key Performance Areas / Indicators (KPA/Is):

• Negotiating and administering contracts, subcontracts and cooperative agreements for approvals, extensions, modifications and amendments, supplemental funding requests, key personnel notifications, close-outs and other actions which are required to be handled promptly.
• Undertakes contract formation activities including assembling RFP documentation, administering the tender process, completion of the evaluation process and preparation of the evaluation report.
• Monitoring financial activity of prime and sub-contracts, including contract, subcontract, and grant closeouts (computing rate variance for final release).
• Prepares change order and amendments, negotiates with contractors and customers to obtain settlement.
• Acts as a liaison between the Company and Contractors to ensure that all queries are dealt with in a timely manner.
• Analyzing and interpreting complex contract terms and conditions, advising on their impact and associated risk and liability to staff at all levels.
• Prepares regular status reports on ongoing tendering and evaluation activities undertaken by Lubambe Copper Mine.
• Conduct an in‐depth analysis of all bids received in response to each Tender, Proposal and Quotation to identify the response that best meets the needs of the user department and is consistent with the terms and conditions of standard procurement policy.
• Preparing and keeping under review standard contracts and associated legal documents for all aspects of enterprise activity.
• Addressing potential conflicts of interest between the objectives of the Company in undertaking the contracted activity, the policies/regulations of the Company and the Suppliers business/commercial objectives.
• Execution and maintenance of all tendering and contract activities in accordance with the Companies policies and procedures as well as the public procurement standards and regulations.
• To be accountable and responsible for tracking the tendering and contract activities’ status and ensuring that they are aligned to project deadlines.
• To ensure that all operations conform to the statutory regulations including Mining Regulations, Environmental Regulations and maintain a high standard of housekeeping and safety awareness to minimize industrial accidents
• Reporting of all unsafe or hazardous conditions.
• Perform any other duties related to the post as deemed appropriate by the Contracts Superintendent.

Academic Qualifications and Experience

• B Com, LLB ,Legal Degree and or Diploma
• A full Grade 12 School Certificate
• FIDIC Contracts Certificate
• At least 3 years’ experience in a mining environment.
• Must be experienced with FEDIC suite of Contracts.
• Proven ability in encouraging open expression of ideas and opinions and efficiently transfers thoughts and expresses ideas orally or in writing in individual or group situations.
• Ability to seek ways to continuously improve external and internal customer satisfaction with product or service quality and on‐time delivery.
• Ability to proactively acquire necessary technical knowledge, skills and judgment to perform job more effectively.
• Ability to work as part of a group of people, working toward solutions which generally benefit all involved parties.
• Ability to set and maintain high performance standards for self and others that support Lubambe Copper Mines strategic plan.
• Ability to prepare comprehensive reports and policy briefs.
• Ability to observe and maintain confidentiality in the performance of duties.
• Demonstrated knowledge of commercial practices and legal principles.
• Computer proficiency in Excel and MS Word.
• Demonstrated experience in contract development, as well as administration of major construction projects.
• Flexibility to adapt to changing work requirements.
• Fluency and excellent oral and written communication skills in English.
• Strong communication and interpersonal skills.
• Must be a team player.
• Stress management skills and time management skills.

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