Finance and Administration Manager

Kids Alive (www.kidsalive.org) is a Christ-centered organization that believes every child deserves to live free from the bondage of hunger, abuse, and exploitation. Our commitment to this Biblical truth compels us to rescue orphans and vulnerable children, and meet their spiritual, physical, educational, and emotional needs, with compassion and excellence.

We are seeking a qualified individual to join our Senior Management Team in Zambia, and to carry out several responsibilities, including Human Resource Management, payroll, asset verification/ reconciliation, and monthly closings. Working with our team, this person’s efforts will make a positive contribution towards our organization’s Christian ethos and witness. This role will be based in our Zambia head office based at Chikondi village in Lusaka.

If you are hardworking, ambitious, willing to learn, this maybe your step into the future for you.

Position Responsibilities

1. Finance

• Maintain Fixed Asset records, both supporting documentation and database records
• Assist members of management with the month-end closing process and reports
• Conduct bank reconciliation as needed
• Ensure compliance to financial policies and procedure
• Facilitate annual financial audit
• Ensure quality filling of documents
• Provide financial leadership and guidance to all the four sites of operations
• Engage with the international finance office for guidance and policy support
• Supervision of all staff under the finance unit
• Preparation of monthly and annual management report
• Preparation of cashbooks
• Balance sheet reconciliation
• payment processing
• Must be a registered member of ZICA
• Budget preparation and Monitoring

2. Human Resources Management and Administration

• Process payroll for the entire organization on a monthly basis
• Maintain necessary personnel records, and to maintain compliance with labor and tax laws especially on employment taxes
• Ensure Processing of monthly NAPSA contributions and related required filings
• Provide guidance and leadership in enforcing the staff handbook
• Lead in processing recruitment of new staff and ensuring the same are fully inducted
• Ensure adequate documentation and filling of Human resource records
• Supervision of staff under the Human Resources Unit
• Ensure annual filling of returns

3. Administration, Procurement and Stores Management

• Strengthen and Manage the procurement system, ensuring that it is compliant with the Zambia Public Procurement Authority (ZPPA) act
• Devise a workable stores management system across the four sites
• Ensure a robust maintenance system for all assets, including buildings and motor vehicles
• Ensure appreciate insurance and safety management for all the assets and people
• Be a custodian of the Health and safety policy
• Ensure monthly motor vehicle mileage reports are compiled
• Provide staff supervision under this role

Essential Skills

• Strong Christian with unquestionable religious disposition
• Excellent interpersonal skills
• Excellent analytical thought processes with superb attention to detail
• Excellent organizational skills
• Strong communication skills, both written and verbal
• Strong computer skills including Excel, Word, Outlook as well as database and cloud software
• Ability to maintain strict confidentiality
• Ability to manage time, prioritize projects, and carry them through to completion
• Proven ability to work in a team environment
• Positive attitude, showing concern for people and community
• High level of self-motivation

Experience and Qualifications

• University level training or equivalent in accounting with 2 to 4years experience
• Diploma level or part ZICA/ACCA with more than 5 years experience
• Proficiency in the use of MS Office suite, working knowledge of quick books and pastel (experience with Blackbaud Financial Edge and/or ADP is a plus)
• Understanding and appreciation of the challenges of working in an international organization, respecting and understanding the diversity of our people and cultures

Character Requirements  

• A committed Christian with a personal faith in Jesus Christ and a heart for serving orphans and vulnerable children
• Full alignment with the driving mission/vision/core values of Kids Alive International, the Bible, Christian theology, statement of faith, and practice as stated on our website at www.kidsalive.org/meet-kidsalive/about/what-we-believe/ and kidsalive.org/meet-kids-alive/about/
• A commitment to champion and contributes towards our organizational culture
• Consistent commitment to open and honest communication, demonstrating respect for all
• Integrity and strong character confirmed by employment and personal references
• Successful completion of a criminal background check

Salary is commensurate with experience.

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