Events Coordinator

With over 20 years’ experience, Image Promotions is a well-established and reputable conference and event management company with clients ranging from small organisations to governments, international agencies and organisations. Image Promotions undertakes complete logistical management of workshops, conferences, exhibitions, launches, incentive travel and team building interventions.

We are seeking top talent to join our business in our pursuit of serving our clients. We need an energetic person with a can-do attitude and good work ethic to join our business as an Event Coordinator

Reporting to the Event Manager the Event Consultant will;

• Meet with clients to work out event details
• Plan with the client and their team
• Work with suppliers, contractors, employees, wait staff and many other parties at the same time to ensure positive result
• Negotiate to work out prices with clients and contractors
• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and other necessary equipment for the event
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favourable terms
• Hire support personnel when required for an event
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit report.

The ideal candidate will;

• Have the ability to work independently
• Be capable of working with internal and external teams and partners
• Hold a Bachelor’s Degree or Professional Diploma in business management, hospitality management, marketing or related areas
• Experience in event management (coordinating large and small-scale events) or customer service
• Ability to work under strict deadlines
• A driver’s license is an added advantage

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