Administrative and Human Resource Assistant

One (1) Administrative and HR Assistant

Henbulk Zambia Ltd is looking for a suitable candidate to join the team as an Administrative and HR Assistant.

DUTIES

• Support the development and implementation of HR initiatives and systems;
• Be actively involved in recruitment by identifying suitable candidates;
• Assist with the training and development programs;
• Facilitate employee inductions;
• Assist in performance management processes;
• Support management in dealing with disciplinary and grievance issues;
• Maintain employee records/ database- attendance, leave, etc in accordance with company policies and procedures.
• Ensure compliance with the Statutory requirements including internal set up work procedures e.g. Sick,leave,recruitment,grievance and disciplinary procedures
• Compile and submission of employee daily, weekly and monthly attendance reports
• Handle Disciplinary cases according to procedures
• PAYROLL  processing and administration
• Employee counselling and coordination of performance appraisals with Heads of Departments
• Arranging employees due for medicals  -Silicosis and good record keeping of the same
• Maintaining physical and digital personnel records like employment contracts and PTO requests
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Gather payroll data like bank accounts and working days
• Publish and remove job ads
• Schedule job interviews and contact candidates as needed
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)

REQUIREMENT AND SKILLS

• Degree in Human Resource management, Business Administration, or related field
• Experience with an industrial company and an understanding of the Chinese work culture.
• Proven knowledge and understanding of Zambia’s labour laws
• Analytical and planning skills
• Must be a Lusaka resident
• Must be a Member of the Zambia Institute of Human Resource Management (ZIHRM)
• Must be between 25 to 40 years of age.

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