Transport and Logistics Coordinator at Foreign and Commonwealth Office

Main purpose of job:

Operational Lead for the Transport and Protocol Logistics team of the Corporate Services function at the British High Commission

Roles and responsibilities:

Reporting to the Deputy Corporate Services Manager, the post holder will perform, but not be restricted to, the following duties and responsibilities:

Transport:

• Manage the Transport and Protocol section including line management of three logistics officers and proper record keeping of all vehicle files.


• Ensuring daily vehicle checks including maintenance of vehicles in a clean and road worthy condition, fully completed logbooks.


• Responsible for fuel management, monthly reconciliations and replenishing liquid fuel stocks in line with FCO procurement practice.

Protocol:

• Accountable for all protocol administration associated with the diplomatic permits and IDs, customs clearance and registration of vehicles (official and private), insurance and road tax, applications for driving licences etc.


• Accountable for the customs clearances UAF and freight, diplomatic bags (QM only), office equipment, vaccines and drugs and domestic pets etc


• Drafting Note Verbales and submitting all the relevant paperwork to the relevant authorities.


• Maintaining relations with key stakeholders related to protocol to ensure a smooth processing of documents and enacting of requests.

Budget Management:

• Accurately forecast for activities of the section based on valid support documentation e.g. contracts, quotations, prior invoices and fleet documentation.


• Accountable for closing off all PRISM activities on behalf of the section e.g. POs, Invoices on Hold(IOH) etc

Line Management:

• Ensure that the Logistics Officers have challenging objectives and learning and development plans to strengthen their capacity to effectively deliver the functions assigned to them.


• Managing poor performance accordingly and decisively

• Competency in Microsoft office i.e. Excel, Word, Outlook and power point


• Willingness to undergo a security vetting process.

Language requirements:

Language: English

Level of language required: Fluent in English both oral and written