Skills Development Coordinator

Position: Skills Development Coordinator

Location: Tree of Life Children’s Village – Lusaka

Job Summary

The Tree of Life Skills Development Coordinator assists in the development, planning and implementation of Life Skills and Mentoring programs. The holder of this position develops and coordinates various Life Skills events to build competencies which will enable children to live independently.

Specific Tasks

1. People Management

• Oversee and manage Skills Development team members regarding task management.
• Facilitate and lead meetings in collaboration with direct reports at stipulated intervals as required by the policies of the organization.
• Attend regularly scheduled meetings with supervisor.
• Listen to staff concerns and needs and provide feedback at an appropriate time to supervisor.
• Locally initiate mediation in conflict management among staff.
• Ensure proper adherence to the policies and goals of the organization for subordinates, such as the Child Protection Policy.
• Delegate effectively to subordinates on all administrative, logistical, and other overall programmatic assignments.
• Advocate for and ensure the safety and protection of staff when reporting child protection or other sensitive issues.
• Arrange weekly and weekend transport for staff members.

2. Leadership

• Develop, monitor and evaluate strategic goals and plans for teams.
• Engage in decision making consultation with supervisors and subordinates.
• Building the capacity of subordinates in problem solving to mitigate disruptions that may arise in the TOL.
• Create a culture that promotes good values among children and staff as required by the ministry policies.
• Implement individual professional goals for all direct reports.
• Solicit and give appropriate feedback to staff to encourage development of strengths and address areas of growth.
• Propose and develop policies to strengthen and address various programs and initiatives in the TOL.
• To stimulate and promote a culture of togetherness, cohesion, unity among the Skills Development staff.
• Intentionally build relationships with your teams to foster an environment of collaboration and freedom.
• Provide incentives for and encouragement to staff.

3. Communication & Reporting

• Review team’s weekly reports and provide feedback.
• Compile department reports and submit to supervisor.
• Track and evaluate expenses for all events and activities.
• Communicate information on behalf of Skills Development Team across ministry departments.
• Maintain, compile, and report accurate records for Skills Development Team regarding time off, sick off, leave days, special events, and other HR matters.
• Communicate training needs of the department to supervisor.

4. Event Planning

• Coordinate with team members in planning and implementation of activities.
• Review and submit activity budgets and proposals.
• Review feedback of event success assessment.
• Give coaching and feedback to team for future events.
• Provide feedback to supervisor regarding events.
• Assist in annual budget creation for ministry activities throughout the year.

5. Mentorship

• Model and teach with a Biblical perspective.
• Actively seek to build relationships with the children.
• Act as a role model to children in areas of sportsmanship, Christlikeness, behavior, leadership, etc...
• Foster a safe, approachable, and assuring atmosphere for all children.

6. Discipline

• Maintain high levels of respect, accountability, and conduct for children.
• Implement Level 1 behavior mediation (as outlined in TOL Discipline Code of Conduct).
• Follow up with children to encourage and support children in home activities and chores.
• Conduct Level 2 Step 2 behavior communication to the caretakers.

7. Camp Life & Dream Camp

• Carry out assigned responsibilities in Camp Life and Dream Camp programming as needed.
• Activities included, but not limited to: picnic logistics, partner assignments, etc.

8. Release Days

• Participate in holiday release preparation and activities, including caretaker communication, event planning, etc...
• Assist in discharge processes as instructed by supervisor.
• Help children to transition from the community and provide necessary support for involved house mothers.
• Assign roles and tasks for various release days.

The Employee shall also be expected to undertake any responsibilities as may be delegated by his or her supervisor.

Collaborations:

Other skills / Success factors:

• Demonstrate commitment to FL mission, vision, and values.
• Share knowledge and experience.
• Actively work towards continuing personal learning and development and apply newly acquired skills.
• Consistently approaches work with energy and positive constructive attitude.
• Demonstrates strong oral and written communication skills.
• Proficiency in MS Software platforms and general competency on technology and smart communications.
• Remains calm, in control and good humored even under pressure.
• Responds positively to critical feedback and demonstrates teachable attitude.
• Ability to multi-task and competently manage several projects at one time.
• Strength in administration, organization, and efficiency.
• Adhere to all deadlines.
• Complete Child Protection training and adhere to all Child Protection policies and procedures. Academic and Professional Requirements:
• Minimum Diploma in Social Work or any other related Field

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