Receivables Accountant at Corporate & Commercial Lawyers

PRIMARY OBJECTIVE

1) Primary objective of the Billing/ Receivables Accountant will be to ensure that clients are billed on a timely basis with accurate invoices, that debts are collected on a timely basis, and the partners have timely and relevant information around time charged by professional staff and the status of debtors.

2) Time management – Monitor that client facing staff are charging time to clients by:

• Reviewing the Online Time Management System (TSheets) on a regular basis, including timely closing and approving of time sheets
• Extracting time reports on a regular basis
• Performing data analysis of time records, and valuation of time charged, including time charged vs time billed

3) Billing of debtors – ensuring clients receive timely and accurate invoices by:

• Matching of time charged against invoices
• Timely and accurate billing of disbursements
• Raising of fee notes under instruction of job controllers
• Ensuring that fee notes are approved and dispatched to clients on a timely basis

4) Debtor management – collecting outstanding debts from clients by:

• Matching of receipts against invoices
• Working with the Finance Manager to prepare weekly cash flow forecasts
• Preparing monthly statements for clients to follow up on outstanding debts
• Preparation of monthly aged analysis of debtors from the core accounting system (QuickBooks)
• Reconciliation of revenue, debtors and Output VAT accounts
• Monitoring of unbilled time, linked to time management above.

MINIMUM QUALIFICATIONS:

1) Pursuing a professional qualification in one of the following organisations:

• ZICA – completed Knowledge Level. Candidates who have completed Application Level will have an added advantage
• ACCA – completed Foundation and Applied Knowledge. Candidates who have completed Applied Skills will have an added advantage
• CIMA – completed Operational level. Candidates who have completed Management Level will have an added advantage

2) Should be competent in MS Office applications (preferably 2016 version)

3) A working experience with QuickBooks is preferred, but not required.