Ongoing Recruitment at Class Guru (August, 2019 Recommended Jobs)

1. UNIVERSITY REGISTRAR

Job Summary

The Registrar, under limited supervision, directs all facets of the operations of the Registrar’s Office including student registration and records, class schedules, instructional space assignments, graduation clearance, and other related matters as required. Plans and develops strategies for maintenance and upgrading of academic information infrastructure.

Duties and Responsibilities

• Direct the daily operations of the Registrar’s Office: supervises senior managers; serves as an internal consultant and implements faculty academic policies, and reviews policy exception requests.
• Recommend and participate in the development and implementation of university policies and procedures regarding student registration, records, class schedules, instructional space scheduling, residency requirements, identification cards, and graduation requirements.
• Maintain and upgrade the University’s academic information infrastructures including academic records archives, student database both electronic databases and information systems.
• Establishes and implements short and long-range department goals, objectives, policies, and operating procedures; monitors and evaluates program effectiveness; effects changes required for improvement.
• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization’s goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
• Develop and publish major University information documents including but not limited to, University Catalogs and class schedules.
• Develop and manage annual budgets for the organization and perform periodic cost and productivity analyses.
• Oversee the overall operations of programs reporting to this position.
• Represent the University to various institutional divisions as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.
• Recommend and participate in the development of university policies and procedures.
• Serve on university planning and policy-making committees.
• Upgrades professional knowledge, evaluates new technologies, and recommend implementation as appropriate.
• Perform miscellaneous job-related duties as assigned.

Qualifications & Requirements

• Minimum of a Bachelor’s Degree in any field and an MBA (or equivalent) is an added advantage.
• Minimum of 3 years’ experience as a Registrar/Assistant Registrar.
• At least 5 years of related experience in a managerial role including managing people, in a higher educational institution.
• Familiarity with MOHE and HEA requirements.
• Strong interpersonal skills
• Strong written and verbal communication skills.
• Able to work with diverse populations.
• Ability to plan and manage change.
• Literate in IT and financial matters

2. University Librarian

Position summary:

The primary role of the University Librarian is to provide effective strategic leadership and management of the University Library.

Duties and Responsibilities:

• Provide leadership and strategic direction to the University Library in supporting the education, research and community engagement functions of the University;
• Develop, manage, implement and communicate the Library’s strategic planning process, aligned to the University’s strategic plan;
• Prepare and manage annual budgets for the University Library;
• Develop and promote a culture of excellence, collaboration, innovation and continual improvement within the Library;
• Work collegially and constructively with key university stakeholders including student organizations to deliver Library services to all client groups;
• Represent the Library in academic and professional activities within and external to the University and monitor national and international trends in Library services;
• Ensure compliance with internal and external accountabilities, policies and procedures of the University, including legislative and other regulatory requirements;
• Undertake other duties as determined by the Deputy Vice-Chancellor.

Education, Qualifications and Experience:

• Master’s degree from accredited University or university;
• Demonstrated ability to successfully implement programs that use digital and communication technologies to deliver efficient, effective and innovative Library services;
• A history of successful leadership and management at a senior level within academic libraries including the successful management of financial, human and physical resources;
• Highly developed communication, leadership, analytical and strategic thinking skills;
• Commitment to working collaboratively with staff at all levels and a capability to manage multiple stakeholders and client groups.

3. BURSAR

Job Summary

The purpose of the role is to provide strong financial and operational leadership, supporting the Vice-Chancellor, Board of Directors, Board of Governors, and working with other members of the Head of Departments and Deans of the schools. To be responsible for the efficient and effective organization and operation of all functions of the billing, collection, deposit, disbursement and record maintenance of student and other related monies at the University.

Duties and Responsibilities

• Responsible on the financial operations of University including developing and formulating policies and procedures.
• To provide a high quality financial management reporting service with a focus on identifying trends, risks and opportunities, communicating these management teams and to the executive team in such a way that its use informs management decision making.
• To produce high quality reports for boards as well as external government organizations
• To prepare annual costing projections and assist with Vice-Chancellor with the preparation of the University’s annual budget for approval by Board of Governors.
• To administer, on a day to day basis, the delegated budgets to enable the Vice-Chancellor to be aware of the University’s current financial position and the extent to which development and other planning is ‘on target’.
• The Bursar is responsible for managing the daily operations of the University Bursar’s Office, such as billing and collection for tuition and loans; managing tuition payment plans; issuing student refunds for excess payments; determining residency classification
• To manage and develop the team, providing leadership as well as the setting of appropriate objectives. To identify gaps in the knowledge of team members and to put in place training systems and processes to ensure these are closed so the entire team can operate as an effective unit, providing the highest level of support to this post and to its customers
• This is not intended to be an exhaustive list of all duties and responsibilities. The employee may be required to carry out other duties and responsibilities as may reasonably be required to do so.
• Manage the collections process, including but not limited to creating and monitoring, sending collection letters, updating student accounts weekly.
• To develop robust forecasting systems and models, in association with financial planning. To ensure these systems are monitored for accuracy and assumptions are challenged with appropriate individuals to ensure that information presented is robust, accurate, deliverable and owned by relevant individuals.
• Monitor all income and expenditure relating to internal budgets
• Manage the relationship and contracts with all external providers of goods and services
• The Bursar must work in teams of professional and clerical staff to identify and solve problems; handle highly sensitive financial cases involving student and parent financial situations; and respond to inquiries and concerns from students, parents and third-party servicers, auditors, and governmental agencies.
• Formulating strategic and tactical plans in the area of General Administration, Finance, Operations, Information System and Human Resource Management

Qualifications & Requirements

• Full ACCA or CIMA qualification
• Effective senior leader with minimum of 5 years hands-on financial planning and analysis experience
• Strong communication skills
• Effective understanding of ICT systems/packages
• Experienced project manager
• Strong planning and organisational skills
• Ability to use initiative to improve systems and interpret and analyse data
• Efficient worker, with an analytical approach

4. Dean of Student

Job Summary

The Dean of Students focuses on developing professional student services, encompassing all student-facing and back-office activities. He/she develops and implements the School’s strategy in terms of enhancing the student experience from admissions to graduation and alumni status, throughout the student life cycle.

Duties and Responsibilities

• Lead academic services, giving support to students in the selection of courses, of internship opportunities, and in building their learning competence portfolio
• Supervise student extra-curricular activities, community services, student committees, sports and athletics
• Manage the Admissions, enrolment and financial aid offices, interacting closely with the central marketing team
• Run various administration services, such as, student administration document management process, immigration process and work permit delivery for students and trainees
• Provide leadership to the Planning and Admin team in charge of course logistics, exam management and consultations
• Run the Internships office and supervise all career services
• Manage Alumni services, campus and residential life
• Integrate students and foster multicultural diversity
• Deliver improvements to key performance metrics like student satisfaction with student life, net promoter scores

Qualifications & Requirements

• Degree in a relevant field Experience
• Minimum 5 years of relevant working experience in an academic setting
• 5 years of managerial experience in related areas
• Track record in handling high profile, culturally diverse students or customers
• Successful implementation of programs for students and evidence of successful collaborations.

5. SENIOR ADMISSIONS OFFICER

Job Summary

The senior admissions officer is responsible for the efficient management and continuous improvement of the University’s admissions process, with particular focus on achieving a positive applicant experience. The admissions officer will ensure that the students enrolled are of the highest caliber by paying attention to the principles of fair admissions, working with a highly collaborative way with faculty and departmental staff to ensure the efficient processing of applications, confirmation of results and supporting the conversion process.

Duties and Responsibilities

• To manage the co-ordination of the admissions processes and identify issues, and trends which may have a University-wide impact. Working closely with the Registrar and other key stakeholders to ensure that all departmental/faculty admissions staff are consulted and briefed about University processes and procedures.
• To manage a team of admissions officers to assess applications and provide advice to departmental and faculty based teams, particularly in relation to entrance requirements, equivalences of local and international academic qualifications, fee status and English language issues.
• To lead, motivate and develop a team of admissions officers by providing a clear sense of purpose and understanding in the team. Managing workflow and resource allocation within the team to ensure that decisions are confirmed within agreed turnaround times. Working closely with the Registrar to highlight any issues that may be of impact on the allocation of resource within the team and flag peak periods of activity.
• To explore the potential to streamline and enhance existing processes, reviewing operational effectiveness and compliance with internal and external policy and legislation in relation to all aspects of admissions.
• To ensure that each admissions officer works in partnership with a specified number of departments to understand their course portfolio, trends in growth and academic requirements.
• To act as a key advisor on admissions policy, trends and developments. Working in conjunction with faculty and departmental staff to support the conversion of applicants to registered students.
• To advise on, influence and oversee the creation of fair and transparent admissions policy including selection criteria with academic tutors. Using awareness of external factors and specialist knowledge to assess and advice on the impact of changes to these policies and criteria. Ensure publication of correct and consistent application of admissions policy and selection criteria.
• To manage the complaints and appeals process for admissions, fee status appeals and oversee the investigation of fraud in the application process.
• To work closely with direct partnerships to ensure a smooth and seamless admissions process for applicants. Communicating final progression grades and confirmation of results at key points in the cycle.
• To contribute to the planning, management and delivery of an effective confirmation process and ensuring that results are verified and applicants are informed of the final outcome in a timely manner.
• To liaise with and support the alignment of admissions practices with collaborative partnerships (including International Teaching Partnerships) as required.

Qualifications

• Bachelor’s degree in any field and Master’s degree in student affairs area will be an added advantage
• At least two years’ prior admissions experience.
• Demonstrated ability to make independent judgments.
• Ability to perform under pressure.
• Must be accurate and pay close attention to detail.
• Strong written and verbal communications skills.
• Excellent interpersonal skills.
• Ability and willingness to travel extensively and work irregular and flexible hours.

6. ADMISSIONS OFFICER

Job Summary

Determine student applicants’ admissibility to the University. Evaluate transcripts and assign students to appropriate academic units. Advise potential students on admission requirements and options, transfer/articulation, and related issues. Establish and administers programs for targeting, recruitment, and retention of defined groups of students, and visits schools or colleges to make presentations to groups and individuals.

Duties and Responsibilities

• Determine admissibility, transferability of credit, and residency for new and readmitted undergraduate students; classifies and places students into appropriate academic units.
• Recruit new students through activities such as high school visits, College Fairs, Career Nights, public outreach events and general information sessions.
• Advises students and families regarding educational opportunities and options, admission and other requirements, policies and procedures, transfer of credit, and financial assistance, as appropriate.
• Contribute to the institutional database of prospective/potential and current students in the state.
• Analyze trends in student recruitment and retention programs; designs and implement recruitment programs for targeted groups of potential students, and develop strategies for program evaluation.
• Create and distribute a range of resource and promotional materials designed for the recruitment and retention of targeted groups.
• Prepare reports and proposals, and responds to inquiries from students and external agencies.
• Develop operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.
• Perform miscellaneous job-related duties as assigned
• Participate in establishing enrollment goals for the Office of Admissions & Records and individual academic departments.
• With academic departments and Office of Public Relations representatives devise, develop and coordinate general recruitment and program-specific literature for new and continuing students

Qualifications & Requirements

• Bachelor’s degree
• Experience in student affairs, prior Admissions experience will be an added advantage
• Demonstrated ability to make independent judgments and work under pressure.
• Must be accurate and pay close attention to detail.
• Strong written and verbal communication skills
• Good interpersonal skills
• Ability and willingness to travel extensively and work irregular and flexible hours.
• Familiarity with on-line computer systems