Office Procurement-Short Term Assignment at Chemonics International Inc

Job Title: Office Procurement-Short Term Assignment (1 Position) for 6 months

Reporting to: Subcontracts, Procurement & Training Manager

Principal Duties and Responsibilities:

• Closely liaise with and provide all necessary assistance to the Procurement Manager;
• Responsible for ensuring that all regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in asatisfactory and professional manner;
• Guarantees that solicitation-based procurement files are maintained in a current and complete manner, and are audit-ready at all times;
• Assist the project procurement process at all levels, including paperwork, purchasing, and providing periodic status reports to the procurement manager;
• Ensures that activities and procurement-related deliverables related to subcontracts are achieved on schedule, in accordance with approved specifications and within the allocated budget;
• Assist the procurement manager in setting up and monitoring the BPAs;
• Assist the proper marking of equipment and project-related deliverables in accordance with USAID regulations and in consultation with the procurement manager;
• Ensure that the vendors or contractors are fully compliant with the project, USAID, or contracts’ terms and conditions;
• Assist in preparing RFQ/RFP; receive proposals, prepare spreadsheets for cost and tech evaluation documents;
• Solicit quotations and make purchases based on project and USAID policies and procedures;
  Ensure timely delivery of all goods and or services of the projects;
• Perform other related tasks and responsibilities that may be assigned.

Minimum Qualifications, Experience and Competencies:

• Degree or Graduate/ Advanced Diploma or equivalent in Purchasing and Supply or diploma in related field preferred;
• Minimum of 3 years administrative experience; procurement and contract management experience preferred;
• Should be a paid-up member of Zambia Institute of Purchasing and Supply (ZIPS);
• Experience working on donor-funded development projects, and with USAID programs specifically, is preferred;
• Strong knowledge and understanding of USAID regulations, including U.S. government regulations for compliance and oversight;
• Written and spoken proficiency in English.

Location of Assignment

The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

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