Human Resource Assistant at Chemonics International Inc

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) which ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. The project seeks to recruit the following position:

Job Title: Human Resource Assistant-Short Term

Period: Six (6) months

Principal Duties and Responsibilities

The Human Resource Assistant- Short Term will work with the Human Resource Unit to strengthen and assist with the execution of staff leave tracking, capturing of training requests, personnel filing management activities, update of performance management results tracker, ensuring compliance with local labour law, USG regulations, Chemonics policies, and promote quality management best practices. The successful candidate will perform the following responsibilities:

• Maintenance of personnel files in order to be audit ready;
• Assist in the capturing and updating of staff leave by ensuring that leave is well tracked, and records are securely maintained;
• Reviewing of timesheet records and ensuring accuracy of all timesheets correctly approved submitted to HR in readiness for payroll inputs preparation;
• Capturing of approved training programs and related costs for decision making;
• Assist with initiation and coordination of on-boarding of new employees to ensure basic knowledge, processes and procedures, rules and regulations are communicated/shared with newly engaged staff;
• Participating and carrying out all functions relating to in the recruitment process;
• Support the HR team with administration of medical scheme insurance benefits for staff and facilitate changes or improvements to the scheme;
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
• Other duties as assigned.

Minimum Education Qualifications, Experience and Competencies

• Diploma in Human Resource Management and Degree in Human Resource Management will be an added advantage;
• Minimum of three (3) years’ work experience in human resources with experience working for development projects and/or organizations;
• Must be a paid-up member of the Zambia Institute of Human Resource Management (ZIHRM);
• Knowledgeable of Zambian labor laws;
• Ability to work in team environment a must;
• Ability to exercise confidentiality and high levels of professionalism;
• Excellent interpersonal and communications skills;
• Demonstrated leadership, versatility, and with high level of integrity;
• Written and spoken fluency in English required;

Supervision and Location of Assignment

HR Assistant will report directly to the Human Resources Manager or his/her designee and the location of assignment is Lusaka, Zambia.

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