Description
Position
Registry Clerk – Academic Officer at Cavendish University Zambia
Description
Job Title: Registry Clerk
Department: Academic Registrars Office
Reports to: Assistant Registrar
Works Closely with: Enrolment Office, Distance Learning and Academic Support
Main purpose of the job
To provide clerical support in managing records by receiving, filing, distribution and retrieving of stored documents
Main Duties and Responsibilities
Distribute documents as well as track progress up to the point of delivery where required within the Academic Registrar’s Office Sort, deliver and retrieve documents from various offices on the premises at regular intervals and keep records as required Check to ensure files are complete with the relevant records and documents Process and scan files to be entered into the digital database Photocopy documents as needed Prepare outgoing documents received for dispatch Undertake registry and administration filing Sort, organize and arrange the Registry unit under the guidance of the Registry Assistant Liaise with the Registry Officer on smooth flow of information and communication within the office by ensuring the office circulation file is ready for all staff members Performs searches and consults appropriate documentation or resource persons in order to obtain and provide information Conduct any other duties commensurate with the position as may be assigned from time to time Qualifications and Experience
Advanced Level Certificate Diploma in Library and Information Science, records or archive management or other related field from a recognized University is an added advantage At least three (3) years’ relevant working experience in a reputable organization Experience in managing students’ records is an added advantage Competencies and attributes
Excellent verbal and written communication skills Excellent computer knowledge Motivated and dynamic personality High level of interpersonal skills High level of integrity and confidentiality Ability to work independently with minimal supervision Excellent communication and Interpersonal skills Highly organized with keen attention to detail Computer literacy skills Good report writing skills Exceptional Customer care skills Creativity in Information processing and computerizing of records processes. Well-developed inter-personal, planning and organizational skills Sharing is Caring! Click on the Icons Below and Share
Requirements
Min education
Primary school
Required experience
4 Years
Company