Legal Clerk

Bank of Zambia, an equal opportunity employer invites applications from suitably qualified Zambians to apply for the following vacant positions:

1.0 LEGAL CLERK, HO (1 POST)

GRADE: BOZ4

Job Purpose

To manage records in the department in order to promote proper storage, maintenance and their effective usage and to file and/or retrieve legal documents at Courts and Public Registries for litigation purposes.

Main Accountabilities

• Process all current records including filing to facilitate proper storage in line with procedures and File Plan;
• Facilitate access to records by authorised users to promote prompt decision making;
• Create and maintain current register of all files created for purposes of accountability;
• Identify changes in functional areas and propose updates on the Departmental File
• Plan to reflect new developments;
• Process inactive records to facilitate their systematic transfer to secure secondary storage areas;
• Conduct records inventory from time to time as input into records management activities;
• File and/or retrieve various legal documents at courts and public registries timely to ensure compliance with deadlines;
• Serve various legal documents on parties to facilitate litigation efficiently;
• Conduct searches at various court registries and check for legal process at various courts;
• Filing various legal documents before various courts, tribunals and registries; and
• Effecting legal service of court documents upon various parties.

Qualifications and Experience

• Diploma in Records Management with one (1) year relevant experience
• Grade 12 School Certificate with five (5) ‘O’ Levels (Credit or better)

Key Knowledge and Attributes

• Good understanding of records management and registry functions.
• Conversant with records management procedures.
• Good communication and interpersonal skills.

CONDITIONS OF SERVICE

Bank of Zambia Conditions of Service will apply. Please note that the position is on a Fixed Term Contract of Employment for three (3) years and renewable subject to good performance.

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