Administrative Management Assistant at American Embassy

The Administrative Management Assistant directly supports the Management Officer by providing the full range of administrative, clerical, and office management functions including maintaining the Management Officer’s schedule; drafting all internal and external correspondence, maintaining contacts with external counterparts, arranging transportation, travel and service requests, scheduling appointments, arranging lodging, transportation, and expediter services for official visitors, and liaising with host government offices such as MFA, ZRA, and RTSA, assisting accredited diplomats with the preparation of VAT refunds.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Five years of prior work experience in accounting and/or secretarial fields is required.

JOB KNOWLEDGE: Must have good knowledge of local regulations pertaining to diplomatic registration. Should have working familiarity with relevant administrative regulation including the Foreign Affairs Manual.

Education Requirements:

Successful completion of senior secondary school and two years of college-level study in accounting or a secretarial field is required.

Evaluations:

LANGUAGE: Level IV written and spoken English is required. This may be tested.

SKILLS AND ABILITIES: Must be proficient in the use of Microsoft Office suite with advanced keyboarding skills. Standard IT and numeric skills are required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lusaka, Zambia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

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