Finance and Administration Officer at Agriterra Zambia

Agriterra Zambia is recruiting a:

Finance and Administration Officer (m/f)
Part-time (3 days/week)
Location: Lusaka

As a finance and administration officer, you will be responsible for efficient and effective running of the financial and administrative operations of Agriterra Zambia. This includes the efficient handling of the financial and human resources administration in order to contribute to the organisation’s objectives. To achieve this, your attention to detail is excellent and supporting others is your second nature.

Duties finance

• Monitor all financial transactions for Agriterra Zambia.
• Ensure prompt payment of invoices.
• Monitor all invoices and payments to contractors to ensure compliance to contracts and reconciliation of payments vs budgets.
• Quality check on all financial transactions to ensure proper coding and recording.
• Administer the staff payroll system and file all Agriterra Zambia’s statutory returns with relevant government ministries and agencies.
• With the support of the team and coordinator, develop quarterly cash flow projections for submission to the team and HQ.
• Prepare monthly/quarterly/annually financial statements, including revenues vs. expenditures and net cash positions.
• Prepare the year-end financial accounts for audit and liaise with the Auditors prior to sign-off.
• Support the team in the development and submission of country financial metrics.
• Work with the team in budget preparation for new projects/missions/events.
• Develop and run ad-hoc reports as required.
• Any other financial activities which are related to the above duties.

Duties administration

• Organise the logistic preparations for missions, events and client visits. This includes arranging transport and accommodation for staff and visitors and negotiating competitive rates when organising events.
• Assist the team with contract preparations and development in close coordination with the concerned business advisors and country representative.
• Support in keeping the Agriterra Information Network (Management Information System) up to date, generate needed overviews to keep the team planning on track.
• Maintain an up to date Human Resources file.
• Where needed develop and maintain a good digital and manual filing system.
• Responsible for the company IT resources.
• Maintain an up to date record on the organisation’s insurances.
• Any other administrative activities which are in line with the previous mentioned ones.

Your profile

• A bachelor’s degree in Finance or Accounting from a reputable university and ZICA designation.
• At least three years of work experience in accounting, auditing, budgeting, grant financial management, cash management or related duties.
• Knowledge of and proven experience with financial management systems.
• Intermediate to advanced proficiency in MS Office tools, mainly Microsoft Excel.
• Full proficiency in Quickbooks accounting software.
• Prior experience at a financial department of a non-governmental organisation or an international non-profit organisation is an advantage.
• Prior experience in the agricultural sector is an advantage.
• Excellent verbal and written skills, interpersonal skills, flexible, culturally sensitive.
• Willing to take up additional assignments if needed.
• Open mind with a supportive/service-oriented attitude.

What we have to offer

A position that requires you to be highly self-reliant and use your pioneering skills in order to operate in dynamic international markets and in close cooperation with the agricultural business sector. At Agriterra Zambia, the work environment is collegial and ambitious, and the focus is on achieving impact. As a finance and administrative officer, you will be working under the direct supervision of the manager agri-advice. The working conditions and additional benefits are good.

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